Inflatable 5k

If you have any questions regarding these terms and conditions, please contact the Magpas Air Ambulance Events Team by email at fundraising@magpas.org.uk or by telephone on 01480 371060.

Please read these terms and conditions carefully before completing registration. By submitting a registration form, participants agree to be bound by these terms and conditions for themselves and for all individuals they are registering.

Terms and conditions for participation in third party events as a fundraiser for Magpas Air Ambulance. 

Please be aware that you must agree to these terms before commencing fundraising activities for Magpas Air Ambulance. By signing up to take part in a challenge, you agree to comply with these terms and conditions.  

The event  

The event is not organised by Magpas Air Ambulance but by a third party. Participation in the event as a Magpas Air Ambulance participant is subject to the below terms and conditions in addition to the event organiser’s own terms and conditions, which must be fully complied with at all times. 

Eligibility 

• You must meet any eligibility rules set by the event organiser. 

• Proof of eligibility may be requested. 

 Registration & Entry Fees  

• Charity places are allocated on a first-come, first-served basis.  

• A non-refundable, non-transferable registration fee is required to secure your place.  

• Registration fees do not count towards your fundraising target.  

• Charity places may not be sold, swapped, or transferred.  

• You must complete any registration process required by the event organiser by the stated deadline or your place may be withdrawn.  

Withdrawals 

• If you withdraw from the event after the deadline, you may be required to pay Magpas Air Ambulance a fee to cover the cost of your place.

• If you withdraw before the deadline, you will receive a refund of your registration fee. 

• Fundraising contributions are non-refundable. 

Fundraising Commitment  

• By accepting a charity place, you agree to raise the minimum sponsorship amount set for your chosen event (excluding Gift Aid). Please note that matched funding must be in addition to this target and cannot be counted towards it. 

• If you do not meet your fundraising target, Magpas Air Ambulance may request you make up the shortfall or withdraw your place before the event 

• All fundraising activity undertaken as part of the event must be for the benefit of Magpas Air Ambulance only and must not be given to or shared with any other organisation.  

•  Gift Aid cannot be counted towards your fundraising target.  

• All sponsorship money must be paid to Magpas Air Ambulance no later than 6 weeks after the event. 

• Details of how to pay in any monies will be provided by your contact at Magpas Air Ambulance on request. All money donated via your online fundraising page will automatically be transferred to Magpas Air Ambulance and does not need to be sent separately.   

• You understand and agree that as your fundraising is ‘in aid of’ Magpas Air Ambulance and is undertaken independently of the charity, Magpas Air Ambulance will not accept any responsibility or liability for your fundraising events or activity.  

• You are fully responsible for the fundraising activity, and it is your responsibility to organise all aspects of it. You are also responsible for any costs, expenses or taxes incurred or arising in connection with your fundraising activity.  

• You agree to only use legal fundraising methods and comply with Fundraising Regulator guidelines. 

• All donations are non-refundable.

Cancellations and changes to the event 

• You agree that should the event organiser cancel or postpone the event, their terms and conditions will apply.  

• Magpas Air Ambulance will endeavour to communicate any changes to you as soon as possible.  

• Should the event be cancelled through no fault of the participant, Magpas Air Ambulance will offer a full refund of the registration fee and the return of any sponsorship funds.  

• Refund requests must be made in writing and will be refunded by Magpas Air Ambulance via the original payment method.  

• Magpas Air Ambulance is not responsible for any additional costs relating to your charity place, including (but not limited to) accommodation, travel or sustenance.  

• If postponed, your place may be transferred to the new date or a similar event, subject to charity and organiser approval  

Deferrals  

• If you unfortunately can no longer take part in the event, please get in touch with us as soon as possible.  

• If the event organiser's policy allows, you can roll your event place over to the same event the following year, depending if they have spaces.  

• Any money you may have raised can also be rolled over to count for your fundraising total next time, and depending on when you defer, you will need to pay a registration fee for the next year's event on top of that.  

Health & Safety  

• Before registering for this event, please make sure you feel able to take part health-wise; we recommend checking in with a doctor if you're not certain.   

• Please note under the conditions of entry you warrant to the organisers that you are sufficiently fit and healthy to participate in the event unaided.  

• All Magpas Air Ambulance participants take part in the event at their own risk.  

• All participants agree that, as far as they are aware, they are sufficiently fit and physically able to compete in the event and, if necessary, have sought and relied upon medical advice before the event date. It is the participant’s own responsibility to assess their fitness and to ensure that they participate only if sufficiently fit.  

• Participants with any doubts about their health or a medical condition that could be affected by exercise should obtain their doctor’s approval before participating.  

• Please be sure to read carefully any terms and conditions issued by the event organisers and make sure to abide by all the advice and regulations to ensure you enjoy a safe and fun event. Please note that if you do not obey the terms of entry set by the organisers or follow their instructions on the day, you can be ejected from the event, and we accept no liability if that occurs.  

• You must comply with all event rules, instructions, and local laws.  

Conduct 

• You agree to represent Magpas Air Ambulance positively and avoid behaviour that could damage its reputation. 

• Magpas Air Ambulance reserves the right to withdraw your place for misconduct, failure to meet fundraising targets, or breach of these terms. 

Data Protection 

• Your personal data will be processed in accordance with the charity’s Privacy Policy. 

• Necessary details may be shared with the event organiser to confirm your registration. 

• Your details will only be used to contact you about the event unless you opt in for other updates. 

Photography & Media  

• Magpas Air Ambulance may take photos or video during the event and use them for promotional purposes.  

• You have the right to say you would prefer not to have your photo used or to ask us to stop using it. To do so, please inform our fundraising team: fundraising@magpas.org.uk  

• While opt-outs will be respected, complete removal from all materials already in circulation cannot be guaranteed.  

• You must obtain approval from Magpas Air Ambulance before approaching the media or celebrities to support your fundraising for the event.  

Liability  

• The charity is not responsible for injury, illness, loss, or damage caused by your participation, unless due to its negligence. 

• The event organiser’s liability terms also apply. 

Contacting Magpas Air Ambulance

For further information, please contact the Magpas Air Ambulance Events Team by email at fundraising@magpas.org.uk or by telephone on 01480 371060 (charged at standard network rates).

Complaints and Feedback

Magpas Air Ambulance welcomes feedback. Complaints will be acknowledged within five working days and a full response will be provided within twenty working days.

Complaints may be submitted by email to complaints@magpas.org.uk, in writing to the postal address above, or by speaking to a member of the Events Team on the day of the event.